TimePax for Hotels & Guesthouses
Attendance & Staff Management for Hospitality
Running a hotel means coordinating multiple departments, day and night shifts, mobile staff, and fast communication between teams.
TimePax gives you a complete platform to manage employees and daily operations — whether you run a small guesthouse or a hotel chain.
QR + GPS Attendance for Every Department
Employees record check-in and check-out from their phone; GPS location verification ensures attendance accuracy.
Staff Organization by Department
Create and manage departments. All reports and statistics can be analyzed separately:
Who Is Working in the Hotel Right Now
Instant operational view at reception, in housekeeping, or on the night shift:
- Active staff at reception vs. housekeeping;
- Late arrivals at shift change;
- Incomplete teams before peak check-in;
- Status at each property in the chain.
Shift Scheduling for Continuous Coverage
Plan day and night shifts and avoid staffing gaps. The system identifies:
- Missing staff at reception;
- Housekeeping shortages;
- Shift overlaps;
- Uncovered time slots.
Leave Management Without Disrupting Service
Prevent multiple housekeepers or receptionists from taking leave at the same time. Managers see:
- Who is on leave;
- Who is scheduled to take leave;
- Which departments are at risk;
- Leave days used and remaining.
Fast Communication With Teams
Send instant announcements to the relevant departments only:
- Reception — check-in procedures or events;
- Housekeeping — room standards or floor priority;
- Restaurant — menu or special reservations;
- Technical staff — planned interventions;
- Management teams — operational decisions.
Alerts for Day & Night Shifts
Managers get instant alerts when:
- A night-shift receptionist is late;
- An elevator or AC fault is reported;
- A leave request affects housekeeping;
- Insufficient staff before a group arrival;
- A scheduled visitor enters the property.
Visitor & Guest Management
The Visitor Management module is ideal for hotels and guesthouses. Register and monitor:
- Visitors and suppliers;
- External technicians and contractors;
- Guests at events or conferences;
- Who is on site, arrival time, and visit duration;
- Complete access history.
Visit Scheduling & Automatic Notifications
Staff can schedule visits in advance; the responsible person is notified when the visitor arrives. Ideal for:
- Business meetings;
- Suppliers and external maintenance teams;
- Job interviews;
- Events and conferences.
Technical Requests & Maintenance
Staff report instantly from the app:
- Plumbing issues;
- Electrical faults;
- Broken air conditioning;
- Elevators and faulty equipment;
- Issues in rooms or common areas.
Overtime & Productivity Analysis
Quickly identify:
- Staff with the most overtime;
- Busiest departments;
- Late arrivals and absences;
- Need for additional staffing.
Reports for Accounting & Compliance
TimePax automatically generates:
- Monthly attendance;
- Overtime and absences;
- Reports by department;
- Collective attendance sheet;
- Excel and PDF export.
Ideal for
TimePax is a great fit for:
A Complete Platform for Hospitality
With TimePax, manage staff, communicate more efficiently, track technical activity, and monitor visitors and external partners from one modern platform built for the hotel industry.
Hospitality under control — clear shifts, monitored visitors, and reports ready for accounting and compliance.